YSC, Title 2.  The Legislature
 
 
 
Chapter 2:  Legislative Offices

Subchapter:
                      
I:   Chief Clerk
 
                      II:  Legislative Counsel
 
                      III: Legislative Budget Office
 
                      IV: Legislative Public Information Officer

 

Subchapter I:  Chief Clerk

201.  Office of Chief Clerk.
202.  Chief Clerk.
203.  Government facility privilege.
204.  Supporting staff.
205.  Office and staff; duties.
206.  Office equipment and supplies.
207.  Support to Office of Legislative Counsel, Office of Legislative Budget Officer
            and Office of Legislative Public Information Officer.
208.  Personnel benefits and allowances.

     201.  Office of Chief Clerk.

     (a)  There is in the Legislature an Office of Chief Clerk, which is under the supervision and direction of the Chief Clerk.  The Chief Clerk is responsible to the Legislature through the Speaker for the operations of the Office of Chief Clerk.  The Office of Chief Clerk shall be composed of the following permanent employees:

     (1)  Chief Clerk;

     (2)  Assistant Chief Clerk; and

     (3)  Two Clerk Typists.

     (b)  The Chief Clerk shall be appointed by resolution and shall have an annual salary not to exceed $14,000.  The resolution appointing a Chief Clerk shall specify the term of such appointment.  Any changes in salary resulting in a salary in excess of $14,000 shall be subject to the review and approval of the entire Legislature by resolution.

Source:  YDC 1100, as enacted by YDL 6-1 2, as amended by YSL 2-46 1 and YSL 3-57 1, modified.

Cross-reference:  The constitutional provisions on the Legislature are found in Yap Const., Art. V.  The statutory provisions regarding the Legislature are found in this title.

     202.  Chief Clerk.
     The Chief Clerk shall have responsibility for the general administration of the Legislature and his Office, and shall have such specific duties and responsibilities as provided in the Rules of Procedure of the Legislature.

Source:  YDC 1101, as enacted by YDL 6-1 2.

Cross-reference:  The constitutional provision calling for the Legislature to determine the rules of its proceedings is found in Yap Const., Art. V , Sect. 12. The statutory provision regarding the Legislature's standing rules is found in section 104 of this title.

     203.  Government facility privileges.
     The Chief Clerk shall have the same privilege of using government facilities and pouch mail services as other officers of the State Government.

Source:  YDC 1102, as enacted by YDL 6-1 2, modified.

     204.  Supporting staff.
     The Clerk, in consultation with the Speaker, shall supervise and evaluate the employees under his supervision and may hire additional temporary technical, administrative, clerical, and stenographic employees as may be necessary and the expense of such employees shall be made in the annual legislative budget.

Source:  YDC 1103, as enacted by YDL 6-1 2, as amended by YSL 2-46 2.

     205.  Office and staff - duties.
     The Office of Chief Clerk, under the direct supervision and direction of the Chief Clerk, shall be responsible:

     (a)  For the preparation of all documents required for the operation of the Legislature;

     (b)  For the maintenance of records of employees of the Legislature; procure the supplies of the Legislature; provide transportation services and arrangements as required by the Legislature; and distribute and disseminate information regarding the activities of the Legislature, including responsibility for publication of official notices and documents; and

     (c)  To provide for and maintain all records of disbursements, Legislature staff and member wages and salaries, employees. working hours, and all other expenses of the Legislature.

Source:  YDC 1104, as enacted by YDL 6-1 2, as amended by YSL 2-46 3.

     206.  Office equipment and supplies.
     The Chief Clerk shall arrange for the lease or purchase of such furniture, office equipment, books, stationery, and other supplies as may be necessary for the proper performance of the duties of his office and as may be appropriated by the Legislature or made available by the State Government.

Source:  YDC 1105, as enacted by YDL 6-1 2, modified.
 
Cross-reference:  The statutory provisions on Legislature property are found in chapter 2 of Title 9 (Public Property, Purchasing and Contracts) of this Code.

     207.  Support to Office of Legislative Counsel, Office of Legislative Budget Officer and Office of Legislative Public Information Officer.
     The Office of Chief Clerk shall provide support to the Office of Legislative Counsel, Office of Legislative Budget Officer and Office of Legislative Public Information Officer.

Source:  YDC 1106, as enacted by YDL 6-1 2, as amended by YSL 2-46 4 and YSL 3-57 2.

Cross-reference:  The statutory provisions on the Office of Legislative Counsel are found in subchapter II of this chapter.  The statutory provisions on the Office of Legislative Budget Officer are found in subchapter III of this chapter.

     208.  Personnel benefits and allowances.
     The staff and employees of the Legislature shall be entitled to the same benefits and privileges, subject to the same contributions and conditions, as staff and employees of the Executive Branch of the State Government as provided by law and regulation.

Source:  YDC 1107, as enacted by YDL 6-1 2, modified.

Cross-reference:  The statutory provisions on Public Officers and Employment are found in Title 8 of this Code.  The statutory provisions on the Executive are found in Title 3 of this Code.
 
 
 

Subchapter II:  Legislative Counsel

231.  Office of Legislative Counsel.
232.  Government facility privilege.
233.  Duties and responsibilities.
234.  Supporting staff.
235.  Support to Office of Chief Clerk, Office of Legislative Budget Officer and
            Office of  Legislative Public Information Officer.

     231.  Office of Legislative Counsel.

     (a)  There is in the Legislature an Office of Legislative Counsel, which is under the supervision and direction of the Legislative Counsel.  The Legislative Counsel is responsible to the Legislature through the Speaker for the operations of the Office of Legislative Counsel.  The Office of Legislative Counsel shall be composed of the following permanent employees:

                         (1)  Legislative Counsel;

                         (2)  Assistant Legislative Counsel;

                         (3)  Legal Researcher/Secretary; and

                         (4)  Legal Aide/Secretary.

     (b)  The Legislative Counsel shall be appointed by resolution and have an annual salary not to exceed $30,000. The resolution appointing a Legislative Counsel shall specify the term of such appointment.  Any changes in salary resulting in a salary in excess of $30,000 shall be subject to the review and approval of the entire Legislature by resolution.

     (c)  The Assistant Legislative Counsel shall be exempted under the State Public Service System Act in the same manner as the Legislative Counsel.

Source:  YDC 1125, as enacted by YDL 6-3 2, as amended by YSL 2-45 1, YSL 2-77 1, YSL 3-48 1, and YSL 3-57 3, modified.

Cross-reference:  The constitutional provisions on the Legislature are found in Yap Const., Art. V.  The statutory provisions on the Legislature are found in this title.

     232.  Government facility privilege.
     The Legislative Counsel shall have the same privilege of using government facilities and pouch mail services as other officers of the State Government.

Source:  YDC 1126, as enacted by YDL 6-3 2, modified.

     233.  Duties and responsibilities.
     The duties and responsibilities of the Legislative Counsel shall be as follows:

     (a)  To act as a counsel for and legal advisor to the Legislature; to draft bills, resolutions, or amendments thereto; and to render legal services to the committees and members of the Legislature when requested;

     (b)  To undertake legal research requested by Committees and members of the Legislature;

     (c)  To report to and advise the Legislature on laws, regulations and rules which have become obsolete, inoperative, or which are in conflict with other laws, regulations, rules, or decisions of the courts, and make appropriate recommendations; and

     (d)  To perform additional duties and responsibilities as provided in the Rules of Procedure of the Legislature and as the Legislature may assign.

Source:  YDC 1127, as enacted by YDL 6-3 2, modified.

Cross-reference:  The constitutional provision calling for the Legislature to determine the rules of its proceedings is found in Yap Const., Art. V , Sect. 12.  The statutory provision regarding the Legislature's standing rules is found in section 104 of this title.

     234.  Supporting staff.
     The Legislative Counsel, in consultation with the Speaker, shall supervise and evaluate the employees under his supervision and may hire additional temporary technical, administrative, clerical, and stenographic employees as may be necessary and the expense of such employees shall be made in the annual legislative budget.

Source:  YDC 1128, as enacted by YDL 6-3 2, as amended by YSL 2-45 2.

     235.  Support to Office of Chief Clerk, Office of Legislative Budget Officer and Office of Legislative Public Information Officer.
     The Office of Legislative Counsel shall provide support to the Office of Chief Clerk, Office of Legislative Budget Officer and Office of Legislative Public Information Officer.

Source:  YDC 1129, as enacted by YDL 6-3 2, as amended by YSL 2-45 3 and YSL 3-57 4.

Cross-reference:  The statutory provisions on the Office of Chief Clerk are found in subchapter I of this chapter.  The statutory provisions on the Office of Legislative Budget Officer are found in subchapter III of this chapter.  The statutory provisions on the Office of Legislative Public Information Officer are found in subchapter IV of this chapter.
 
 
 

Subchapter III:  Legislative
Budget Office

261.  Office of Legislative Budget Officer.
262.  Duties and responsibilities.
263.  Government facility privilege.
264.  Support to Office of Chief Clerk, Office of Legislative Counsel and Office o f
            Legislative Public Information Officer.

     261.  Office of Legislative Budget Officer.
 
     (a)  There is in the Legislature an Office of Legislative Budget Officer which is under the supervision and direction of the Legislative Budget Officer. The Legislative Budget Officer is responsible to the Legislature through the Speaker for the operations of the Office of Legislative Budget Officer.  The Office of Legislative Budget Officer shall be composed of the following permanent employees:
 
               (1)  Legislative Budget Officer; and

               (2)  Legislative Budget Analyst.

     (b) The Legislature shall appoint by resolution a Legislative Budget Officer.  The resolution appointing a Legislative Budget Officer shall specify the term of such appointment.  Appointment of a Legislative Budget Officer shall be made without reference to political affiliations and solely on the ground of fitness to perform the duties of the office.  The Legislative Budget Officer shall have an annual salary not to exceed $24,000.  Any changes in salary resulting in a salary in excess of $24,000 shall be subject to the review and approval of the entire Legislature by resolution.

     (c)  The Legislative Budget Officer shall be exempted under the State Public Service System Act.

Source:  YSL 2-47 1, as amended by YSL 2-76 1 and YSL 3-57 5, modified.

Cross-reference:  The constitutional provisions on the Legislature are found in Yap Const., Art. V.  The statutory provisions regarding the Legislature are found in this title.

     262.  Duties and responsibilities.
     Duties and responsibilities of the Legislative Budget Officer shall be:

     (a)  To review and advise the Speaker and members of the Legislature on all budgetary matters that come before the Legislature;
 
     (b)  To plan, assign, direct and supervise the work of subordinates engaged in preparing budget requests;

     (c)  To monitor programs to assure their conformance with the approved budget;

     (d)  To recommend solutions, and alternative solutions for the current budget year and future years;

     (e)  To make reports and recommendations relating to budget preparation and administration;

     (f)  To plan, assign, supervise, and review the work of technical and clerical staff engaged in fiscal management, accounting, payroll and disbursement of funds of the Yap State Legislature;

     (g)  To serve as technical advisor to the Speaker, and to the members of the Legislature on financial and budgetary matters;

     (h)  To formulate and recommend basic procedure and policies pertaining to financial management;

     (i)  To prepare and submit a variety of financial reports as required;

     (j)  To verify budget and financial reports submitted to the Legislature to determine accuracy and compliance with procedures;

     (k)  To make budget estimates; and

     (l)  To perform other related duties as assigned.

Source:  YSL 2-47 2, modified.

     263.  Government facility privilege.
     The Legislative Budget Officer shall have the same privilege of using government facilities and pouch mail services as other officers of the State Government.

Source:  YSL 2-47 3, modified.

     264.  Support to Office of Chief Clerk, Office of Legislative Counsel and Office of Legislative Public Information Officer.
      The Office of Legislative Budget Officer shall provide support to the Office of Chief Clerk, Office of Legislative Counsel and Office of Legislative Public Information Officer.

Source:  YSL 2-47 4, as amended by YSL 3-57 6, modified.

Cross-reference:  The statutory provisions on the Office of Chief Clerk are found in subchapter I of this chapter.  The statutory provisions on the Office of Legislative Counsel are found in subchapter II of this chapter.  The statutory provisions on the Office of Legislative Public Information Officer are found in subchapter IV of this chapter.

 

Subchapter IV:  Legislative
Public Information Officer

291.  Office of Legislative Public Information Officer.
292.  Duties and Responsibilities.
293.  Government facility privilege.
294.  Support to Office of Chief Clerk, Office of Legislative Counsel and Office of
            Legislative Budget Officer.

291.  Office of Legislative Public Information Officer.

     (a)  There is in the Legislature an Office of Legislative Public Information Officer which is under the supervision and direction of the Legislative Public Information Officer.  The Legislative Public Information Officer is responsible to the Legislature through the Speaker for the operations of the Office of Legislative Public Information Officer.  The Office of Legislative Public Information Officer shall be composed of the following permanent employees:

(1)  Legislative Public Information Officer; and
 
(2)  Secretary/Clerk Typist.
 
     (b)  The Legislature shall appoint by resolution a Legislative Public Information Officer.  The resolution appointing a Legislative Public Information Officer shall specify the term of such appointment.  The Legislative Public Information Officer shall have an annual salary not to exceed $13,000.  Any changes in salary resulting in a salary in excess of $13,000 shall be subject to the review and approval of the entire Legislature by resolution.

     (c)  The Legislative Public Information Officer shall be exempted under the State Public Service System Act.

Source:  YSL 3-57 7.

     292.  Duties and Responsibilities.
     Duties and responsibilities of the Legislative Public Information Officer shall be:

     (a)  To inform the general public on all public information matters that come before the Legislature;

     (b)  To plan, assign, direct and supervise the work of subordinates engaged in preparing public information releases;

     (c)  To serve as press release officer of the Speaker and the members of the Legislature;
 
     (d)  To  prepare and submit regular legislative news releases on public matters to the media for publication and broadcasting within and outside the State; and

     (e)  To perform other related duties as assigned by the Speaker or the members of the Legislature.

Source:  YSL 3-57 7.

     293.  Government facility privilege.
     The Legislative Public Information Officer shall have the same privilege of using government facilities and pouch mail services as other officers of the State government.

Source:  YSL 3-57 7.

     294.  Support to Office of Chief Clerk, Office of Legislative Counsel and Office of Legislative Budget Officer.
     The Office of Legislative Public Information Officer shall provide support to the Office of Chief Clerk, Office of Legislative Counsel and Office of Legislative Budget Officer.

Source:  YSL 3-57 7.

Cross-reference:  The statutory provisions on the Office of Chief Clerk are found in subchapter I of this chapter.  The statutory provisions on the Office of Legislative Counsel are found in subchapter II of this chapter.  The statutory provisions on the Office of Legislative Budget Officer are found in subchapter III of this chapter.